The specific requirements for documenting the sampling of bulk materials can vary from country to country and from industry to industry, based on the applicable laws, regulations, and standards. However, in general, such documentation should include the following information:
- Identification: The documentation should contain precise identification of the sample, including the type of bulk material and any relevant information that can characterize the sample.
- Date and Time: When the sample was taken should always be documented.
- Sampling Location: Where the sample was taken should also be documented. This can be done using GPS technology, maps, or detailed descriptions.
- Methods and Equipment Used: The specific methods and equipment used for the sampling should be documented. This may also include information about how the sample was handled to avoid contaminations.
- Sampler: The person who took the sample should be identified. Often, special training or certifications are required for sample takers.
- Sample Condition: Any observations about the condition of the sample at the time of sampling should be documented. This may include information about temperature, humidity, and other conditions that could affect the sample.
- Transport and Storage: Information about the transport and storage of the sample after sampling should also be documented.
- Analysis and Test Results: Any subsequent tests or analyses of the sample should be documented and linked to the sample information.
In specific industries, additional specific requirements may apply, based on the relevant regulations or standards. It is recommended to consult an expert or competent authority to obtain accurate information about the requirements in a particular area or country.